Private employers can conduct New York criminal background checks by making a request through the New York State Office of Court Administration (OCA). This type of criminal history check will give the employer access to information regarding convictions in New York State that are public record. Criminal history requests cost $65 each and can either be made online, by mail, or in-person. To make a request by mail or in-person, the employer must complete the New York Criminal History Request Form and deliver it to the address found below this paragraph with a self-addressed postage paid envelope and a check or money order. In accordance with state law, there must be reasonable justification for an employee or applicant to be denied a position based upon a past conviction. If an individual is denied employment on the basis of a criminal background check, they have thirty (30) days to request a written statement justifying this decision.
NYS Office of Court Administration
Office of Administrative Services
Criminal History Record Search
25 Beaver Street (Room 840 – Front Desk)
New York, NY 10004
Cost – $65 (must be check or money order for mail/in-person requests; payable to N.Y.S. Office of Court Administration)
Step 1 – Access the Criminal History Record Search Webpage
Navigate to the New York State Office of Court Administration (OCA)’s Criminal History Record Search (CHRS) Webpage.
Step 2 – Login or Create a New Account
Either log into your account or click Create Account to create a new account.
Step 3 – Create an Account
If you are creating a new account, you will need to select the appropriate link in order to create a public account or a corporate account.
Step 4 – Provide Name and Login Information
Create and enter a User ID and Password. Next, provide your name into the appropriate fields.
Step 5 – Provide Billing and Contact Information
Enter your address, phone number, and email address into the indicated fields before clicking Next to continue.
Step 6 – Confirm User Information
Click Create Account to confirm your details.
Step 7 – Enter Number of Searches to Conduct
Enter the number of searches that you wish to conduct before clicking Next.
Step 8 – Enter Search Criteria
Supply the full name and date of birth of the individual(s) that you wish to search for. Click Next when you are finished entering your search criteria.
Step 9 – Review
Check the checkbox to verify your transaction information before clicking Next to proceed.
Step 10 – Enter Payment Information
Supply the requisite payment information before clicking Continue.
Step 11 – Verify Payment
Verify your payment information before clicking Confirm to process your payment.
Step 12 – Confirmation and Receipt
You will now see your transaction receipt, click View & Print Receipt to view, download, and/or print your receipt.
Step 13 – View Job Status Report
After your search has been completed, you will be sent your job status report which lists your search entry and their status report(s). This can also be accessed through your CHRS account.
Step 14 – View Criminal History Record Search
If a subject has a criminal record, you will be sent their public criminal history record.